By-Laws - Officers

10.1 Executive Officers

The Executive Officers of the Association shall be a President, 1st Vice President, 2nd Vice President, Treasurer, Secretary, and the Past President. One person may hold more than one office except the offices of President and Secretary.

The Executive Officers (excepting the Secretary and the Past President) shall be elected by the directors from amongst themselves at the first meeting of the Board after the election of directors at an Annual Meeting.

10.2 Eligibility for Office

The elected Executive Officers of the Association, with the exception of the Treasurer, shall have served on the Board for at least one (1) year prior to election. No President shall serve for more than two (2) consecutive terms.

10.3 Terms of Office

Directors elected as Executive Officers shall hold office until the first Annual Meeting after such an election.

10.4 Termination of Executive Officers

10.4.1 Removal for Cause

The Board may, by resolution, remove any Executive Officer for cause before the expiration of his term of office.

10.4.2 Resignation

An Executive Officer of the Association may resign his office by submitting a letter of resignation to the President of the Association.

10.5 Vacancies of Executive Officers

If a vacancy occurs in the office of President or if for any reason the President is no longer able to act in that capacity, the 1st Vice-President (and in his absence, the 2nd Vice-President) is authorized to act and to assume all responsibilities of the office of President.

A meeting of the Board shall be held within four (4) weeks for the purpose of electing a new President.

Vacancies in other offices shall be filled by the directors for the balance of the unexpired terms from amongst those eligible to serve.

10.6 Responsibilities

10.6.1 President

The President shall:

a) represent the Association in the community;

b) preside at all meetings of the membership and act as Chairperson of the Board and the Executive Committee;

c) exercise general supervision over all Association activities in accordance with policies determined by the Board;

d) be a member ex-officio of all Committees except the Nomination and Membership Committee.

10.6.2 1st Vice-President

The 1st Vice-President shall:

a) assume the duties of the presidency in the absence for any reason, of the President;

b) carry out such duties as are assigned by the Board or the President.

10.6.3 2nd Vice-President

The 2nd Vice-President shall:

a) assume the duties of the 1st Vice-President in the absence for any reason, of the President and 1st Vice-President;

b) carry out such duties as are assigned by the Board or the President.

10.6.4 Treasurer

The Treasurer shall:

a) exercise general supervision over the financial administration of the Association;

b) ensure that full and accurate accounts of all receipts and disbursements are maintained;

c) ensure that all monies or other valuable effects in the name of and to the credit of the Association are deposited in such banks as may be directed by the Board;

d) ensure the disbursement of funds in accordance with the direction of the Board;

e) ensure the submission of the books of account for audit at the close of the financial year and present the audited financial statements to the membership at the Annual Meeting of members;

f) be a member ex-officio of any committee with responsibilities for financial matters;

g) carry out such duties as are assigned by the Board or the President.

10.6.5 Secretary

The office of Secretary shall be filled by appointment of the Executive Director and the Secretary shall:

a) ensure that Association records are regularly and properly kept and all business is conducted in accordance with any applicable statute or law, the Letters Patent and By-laws and further policies and procedures established by the Board;

b) ensure the maintenance of accurate records of all Annual and General Meetings of members, Board meetings and Executive Committee meetings and control of all correspondence and shall receive all reports of the Committee Chairpersons and present reports, statements, budgets or surveys required by the Board, Committees or outside agencies and be the custodian of the Association's corporate seal and all its documents;

c) be a member ex-officio of all Committees of the Board (with no power to vote) with the privilege of designating a substitute;

d) carry out such duties as are assigned by the Board or the President.

10.7 Executive Director

The Board shall appoint an Executive Director who shall hold such position at the pleasure of the Board. Subject to any duties or responsibilities imposed or any directions given from time to time by the Board, the Executive Director shall be the Secretary of the Association and the chief operating officer of the Association responsible for all day-to-day operations of the Association in accordance with the policies established by the Board. The Executive Director shall report to and be accountable to the Board.